Employee Id Card Template Free Download Word

Posted : admin On 1/25/2022
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Things to Follow When Making
ID Cards

Making good ID cards isn’t the easiest process in the world. This article has great tips and if you follow them while also planning far in advance, making ID cards can actually be a great and rewarding experience.

At first, you will need to make an ID template. The template is the ID saved on your computer and ready to be printed, then laminated. The best software for designing ID templates is Adobe Photoshop and Adobe Illustrator. Designing ID templates is not an easy task and takes a decent amount of graphic design experience. To make a template you can either do all the artwork from the scratch by yourself or hire a professional graphic designer. Once ID template is complete with your data on it then it can be printed and laminated.

Free ID Card Templates. Easily Editable Professionally Designed Formats: Illustrator Ai (editable file) & Microsoft Word (.doc) Free ID Card Templates. Free Horizontal Employee ID Card design Template. Format: Illustrator Ai (editable file) License: This free Employee card is for personal & commercial use. Note: Link back if you are sharing. Nov 27, 2021 Create your own ID Badge or ID Card with our free printable templates! 100% free, no registration required. Jan 23, 2018 Employee ID Card Format In Excel. Another catch is making ID card in the excel format which maps the similar method to making ID card in word template. Excel templates can give you an overview of the measurement of the boxes. Designed with this background in mind, this Reporter ID card template has a beautiful layout and is very easy to print. You can easily edit any of the information on it by modifying it in MS Word or any similar software/program. Watch the making of this Press Reporter ID Card design in ms word in the video below. 44+ Printable and Editable ID Card Templates for MS Word. On this page, you can download dozens of professionally designed, fully customizable & Printable ID Card Templates and Formats. All of these ID cards are free of cost for personal and commercial use. Each of these templates is designed with high-quality vector graphics, SVG images,.

10 Free Employee ID Card Design [Templates & Mockups] By. Free Company Employee Identity Card. Society ID Card Template.

When you are making ID cards for your organization, there are four things you should consider before you start the design process. These factors should be looked at regardless of the reason why you are creating the photo ID card.

Portrait vs. Landscape

When deciding the orientation of the card, you must first think about what the card is being used for. If you want your cards to be worn at a specific event of a function, you may want to have a portrait card. If you want people to carry the card in their wallet, then it is probably best to choose a landscape card which would be more convenient for people carrying it around. Portrait is probably better if you want your staff to wear their ID on their jacket, with a lapel or with a lanyard. A portrait card hangs better than a landscape card because of the shape and gravity.

Individual’s Personal Information

When it comes to the information you want your staff to have on their photo id cards, it should be limited to the information you want the readers to have access to. If the purpose is to get the staff to wear it, then you should keep the information limited to name and title. If it will be in a purse or wallet, then you can put more information on the card since it will not be displayed everywhere. Police cards actually have guidelines for what should be on an ID card, so this is also another consideration. There are other examples of industries that need to have certain information displayed, so consider this before designing your cards. For corporate ID cards, it is recommended that you limit the amount of personal information on the cards. The obvious exception is for people who need personal information in the case of an emergency such as fireman, police officer or any hazardous industry or profession.

Employee Id Card Template Free Download Word

Back Side of the ID Card

The back side of the card can be used as a valuable place to put things that many people do not use very carefully. If the card is landscape, many organizations put personal information about the carrier. If the card is going to be worn, then some companies put their mission statement or statement of purpose on it. Some companies put their mailing address on the back of the card which is really helpful if it’s lost. Other things the back of the card has been used for is phone numbers and barcodes for job tracking or time clock tracking.

Other Uses

Before you finish the design of the card, you should think about what else you might want to use the card for. There are time clock applications that can use the cards by adding a simple barcode. You can use it for access control as well, but this usually makes the ID cards a lot more expensive to make. Basically, it is important to start with the main reason for the ID cards when thinking about design, but also keep in mind other uses. There are many reasons you would et an ID card, but make sure you plan it out before you jump right in!

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Employee Id Badge Template Free Download Template

Creating and printing your employee badges on site is one way that you can cut costs while gaining complete control of their appearance and the information included on the IDs. You don't need an expensive program to do so, either. Simply use a label form in Microsoft Word and customize it to meet your needs. You can then save the document as a template, allowing you to create and print badges whenever you need them.

Employee Id Card Template Free Download Word Format


Launch Microsoft Word. Enable the Developer tab if it is not present on the Ribbon. Right-click the 'Quick Access Toolbar' next to the Word logo at the upper-left side of the window and choose 'Customize the Ribbon.' Choose 'Main Tabs' in the Customize the Ribbon list and select the 'Developer Tab' check box. Click 'OK.'


Select the 'Mailings' tab and click on 'Labels' in the Create group. Click the 'Options' button and choose 'Avery US Letter' in the Label Vendors list and choose '5390' in the Product Number list. Click 'OK.' Click the 'New Document' button to open a page of eight blank badges.


Click inside of the first cell of the label document. Go to the 'Developer Tab' and click on the 'Picture Content Control' button in the Controls group to insert a picture control into the badge field. Go to the Table Tools 'Layout' tab and click the 'Align Center' button in the Alignment group to center the control in the cell. Go to the Picture Tools 'Format' tab. Change both the height and width in the Size group to '1.'


Click outside of the picture content control. Go to the 'Insert' tab and click on 'Text Box' in the Text group. Choose 'Draw Text Box' and draw a text box directly above the picture content control. Repeat the process to draw a box beneath the control. Press and hold the 'Ctrl' key and then click on each text box. Go to the Drawing Tools 'Format' tab and resize the text boxes to '.4' high and '2' wide.


Press and hold the 'Ctrl' key and click on the picture content control and each text box to select them. Press 'Ctrl-C' to copy them. Click inside of each remaining cell on the page and paste the content control and text boxes in them to create an entire page of badges.


Go to the 'File' tab and select 'Save As.' Choose 'Word Template (*.dotx)' in the Save as Type menu, name the file and save it in your desired location.


Open the file to create employee badges. Click on a picture content control to open the Insert Picture dialog. Insert a photo of the employee from your computer or network. Type your business name, the employee's name and any other information into the text boxes. Print the page and cut out the employee badges to use as needed.


  • If desired, you can also add your company logo to the badges. Click on a badge and go to the 'Insert' tab. Click on 'Picture' in the Illustrations group. Navigate to the logo image file on your computer or network and insert it.
  • The design of your badge will differ depending on whether your badge is more horizontal or vertical.

About the Author

Tricia Goss' credits include Fitness Plus, Good News Tucson and Layover Magazine. She is certified in Microsoft application and served as the newsletter editor for OfficeUsers.org. She has also contributed to The Dollar Stretcher, Life Tips and Childcare Magazine.

Cite this Article
Choose Citation Style
Goss, Tricia. 'How to Make an Employee Badge in Word.' Small Business - Chron.com, http://smallbusiness.chron.com/make-employee-badge-word-42590.html. Accessed 22 June 2019.
Goss, Tricia. (n.d.). How to Make an Employee Badge in Word. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/make-employee-badge-word-42590.html
Goss, Tricia. 'How to Make an Employee Badge in Word' accessed June 22, 2019. http://smallbusiness.chron.com/make-employee-badge-word-42590.html
Note: Depending on which text editor you're pasting into, you might have to add the italics to the site name.

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